e-Invoice for gold shops: sales, trade-ins and buybacks
If your gold shop's annual turnover is RM3 million or more, you must issue LHDN e-Invoices; below RM3 million you are exempt. For walk-in customers who do not ask for an e-Invoice you may bundle the month's sales into one consolidated e-Invoice — but any single sale above RM10,000 needs its own e-Invoice, and when you buy gold from a member of the public you issue a self-billed e-Invoice.
This guide explains each case in plain language. It is general information, not tax advice — confirm your own position with your tax agent.
Does my gold shop have to e-Invoice?
HASiL brought e-Invoicing in by turnover. The last group — businesses with annual income or turnover up to RM5 million — started on 1 January 2026. Businesses with annual income or turnover below RM3 million are exempt (HASiL timeline, updated 30 August 2026).
So a shop with RM3 million or more in yearly sales must issue e-Invoices now. A smaller shop can still choose to, which some do because their larger customers ask for them.
Selling to walk-in customers
Most counter customers do not ask for an e-Invoice. For those sales you may issue a normal receipt and, once a month, submit one consolidated e-Invoice covering them, within seven calendar days after the month ends.
Jewellery is on HASiL's list of activities where consolidation will eventually not be allowed, but that rule is on hold: the current guideline (version 4.9) says jewellers may issue consolidated e-Invoices, where the buyer does not ask for one, until further notice. Watch for HASiL announcements — when the details are released, every jewellery sale may need its own e-Invoice.
If a customer asks for an e-Invoice, issue one for that sale with their details (name, tax identification number, IC or registration number, address and contact). Once a sale has gone into a consolidated e-Invoice, you do not issue a separate one for it later.
The RM10,000 rule
Since 1 January 2026, any single transaction above RM10,000 must have its own e-Invoice — it cannot go into the monthly consolidated e-Invoice, whatever your industry. For a gold shop this catches many sales of bars, coins and heavier jewellery.
In practice: take the buyer's details at the counter for every sale above RM10,000 — name, identification number, address and contact — so the e-Invoice can be issued for that sale. A counter system should make this a few taps, not a form.
Buying gold from the public: self-billed e-Invoices
When you buy gold from someone who is not running a business — a customer selling an old chain, for example — that person does not issue an e-Invoice to you. Instead you issue a self-billed e-Invoice, taking the role of the supplier on their behalf (Specific Guideline, section 8.3(f)).
These purchases from individuals are one of the few self-billed cases that may be consolidated: you can submit one consolidated self-billed e-Invoice a month, within seven calendar days after the month ends. Keep each purchase's record — seller's details, item, weight, purity and price — as you do today.
If you buy from another business (a supplier, refinery or another shop), that business issues the e-Invoice to you; you do not self-bill.
Trade-ins
A trade-in is two things in one visit: you buy the customer's old gold and sell them a new piece. Record both. The sale follows the rules above (consolidated, or its own e-Invoice if the customer asks or it is above RM10,000); the gold you take in is a purchase from an individual, covered by a self-billed e-Invoice.
How the two amounts appear on the documents — the full value of each, or only the balance paid — is worth settling with your tax agent once, and then letting your counter system do it the same way every time.
What to keep
- Every sale and every purchase from the public, with date, weight, purity and price
- Buyer details for sales above RM10,000 and for anyone who asked for an e-Invoice
- The monthly consolidated e-Invoice and consolidated self-billed e-Invoice, with the validation IDs MyInvois returns
- Supplier e-Invoices for stock you buy from businesses
How EMAS Gold ERP fits in
EMAS Gold ERP runs the counter on an Android tablet: sales with the day's gold price and your own pricing, trade-ins and buybacks, stock by weight and purity, suppliers and reports, with LHDN e-Invoices for your customers. It is used by gold shops with several branches. Book a 30-minute demo and ask us to walk through your own trade-in and buyback flow.
Questions
Is my gold shop exempt from e-Invoice?
Yes, if your annual income or turnover is below RM3 million (HASiL timeline, updated 30 August 2026). From RM3 million, you must issue e-Invoices.
Can a jewellery shop use consolidated e-Invoices?
Yes, for now. Jewellery is on HASiL's list where consolidation will not be allowed, but that rule is on hold: until further notice, jewellers may consolidate sales where the buyer does not ask for an e-Invoice — except any single sale above RM10,000, which needs its own e-Invoice.
Do I issue an e-Invoice when I buy gold from a customer?
Yes — a self-billed e-Invoice, because the customer is an individual not running a business. You may submit these as one consolidated self-billed e-Invoice each month, within seven calendar days after the month ends.
When is the monthly consolidated e-Invoice due?
Within seven calendar days after the end of the month, for both consolidated e-Invoices and consolidated self-billed e-Invoices.
See trade-ins, buybacks and e-Invoices on a real counter.
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